Privacy Policy

The European Shooting Confederation (“ESC”) is committed to protecting your privacy and complying with applicable data protection and privacy law. This Privacy Policy is in line with the principles of the General Data Protection Regulation (GDPR), which came into force in Europe on 25 May 2018.

The ESC is committed to protecting your privacy and personal data and ensuring your security when using its website and services.

This Privacy Policy (“Policy”) is designed to help you understand what kind of information we collect in connection with our services and how we process and use such information. Throughout this Policy the term “personal data” means information relating to an identified or identifiable natural person (e.g. name, address, e-mail, phone, photo, etc.).

Data responsible

European Shooting Confederation
Voie du Chariot 3, 1003 Lausanne, Switzerland
E-mail: esc@escsport.eu
Website: esc-shooting.org

Why this Privacy Policy exists

This Privacy Policy ensures that the ESC:

• Complies with applicable data protection law and follows good practice;
• Protects the rights of athletes in shooting sport and members of the ESC community (representatives of the ESC member federations, members of the ESC bodies and other ESC-related persons);
• Is open about how the ESC stores and processes individuals’ data; and
• Protects itself from the risks of a data breach.

Which of your data is collected and processed

The ESC may use your personal data broadly for reasons related to the administration of shooting sport in Europe. If you are a member of the shooting community, this may be done 1) to facilitate your participation in and keep records of activities and meetings; 2) to keep records of competitions, development activities and meetings; 3) to promote shooting sport; and 4) to safeguard the integrity of shooting sport in Europe.

To administer your participation in shooting sport, the following data is required:

• Athletes data: a) information about you as an athlete (in particular first name, last name, gender, date of birth, nationality, membership with federation, your ID in the ISSF databases) and b) information about competitions you participate in (in particular the date, name and venue of competitions, your personal results, records, rankings, and similar).
• Officials data: information about you as a member of an ESC body or committee (in particular first name, last name, address, e-mail, year of birth).
• Sports-related information: information about you as a representative of a national shooting federation — member of the ESC, records of sport performance, ranking records, disciplinary/grievance information, attendance at competitions.
• Media-related information: for example, photos or videos taken at ISSF- or ESC-supervised competitions, other competitions in shooting sport (e.g. multisport competitions), meetings or other activities in relation to shooting sport.

Personal data of athletes who enter for participation in the European Championships or other competitions acknowledged or supervised by the ESC may only be used from the ISSF databases, from which personal data of athletes are sent to the organiser of the competition. The ESC has no control over the ISSF’s processing of athletes’ data.

In addition to the above, if you are an athlete, we may collect and process anti-doping related data, which is considered more sensitive.

Data is obtained through the registration forms on the ESC website sent from national federations for a special purpose, from the ISSF databases and from different reports or results lists from the ESC, the ISSF or other (multisport) competitions.

In general, the ESC considers that personal data must be collected and used fairly, stored safely and not disclosed unlawfully. In particular, the ESC endeavours to follow seven principles. These say that personal data must:

• Be processed fairly and lawfully.
• Be obtained only for specific, lawful purposes.
• Be adequate, relevant and not excessive.
• Be accurate and kept up to date.
• Not be held for any longer than necessary.
• Be processed in accordance with the rights of data subjects.
• Be protected in appropriate ways.

Information collected through this website

In addition to the sport-related data described above, the ESC processes a limited amount of information in connection with your use of this website.

Contact form

When you use the contact form on our “Contacts” page, we collect the name, e-mail address and message you provide, so that we can read and respond to your enquiry. This information is transmitted to and stored in the ESC’s content-management system. The legal basis is your consent and the ESC’s legitimate interest in answering your request (Article 6 (1) (a) and (f) GDPR). We do not use these details for marketing and keep them only for as long as necessary to handle your enquiry and any follow-up. A hidden anti-spam field is used to filter out automated submissions and does not collect information about you.

Cookies and local storage

This website uses strictly necessary cookies and similar browser storage (local storage) to function — for example, to remember your cookie-consent choice and the articles you save. Such data is stored on your device and, in the case of saved articles, is not sent to or read by our servers. With your consent, we may also use analytics to understand how the site is used and improve it; analytics are never enabled without your consent, and we do not use advertising cookies or personalised ads. You can accept or reject non-essential cookies in the banner shown on your first visit and change your choice at any time via the “Cookie Settings” link in the footer. For details, see our Cookie Policy.

Server logs and security

Like most websites, our servers may automatically record technical information such as your IP address, browser type and the pages requested. This information is used to operate the website securely, prevent abuse and diagnose technical problems, on the basis of the ESC’s legitimate interest (Article 6 (1) (f) GDPR).

Third-party content and links

Some pages embed content hosted by third parties — in particular videos and live streams from YouTube and Facebook, and flag and results data used to display competition information. When such content is loaded, the relevant provider may set its own cookies and receive technical data (such as your IP address), governed by that provider’s own privacy and cookie policies, which the ESC does not control. Our website also links to external services, such as the ESC entry system, which operate under their own terms and privacy policies.

Where your website data is processed

Contact-form submissions and the website’s content-management system are hosted on servers located within the European Economic Area. Some content (for example media files) and other data may be processed elsewhere or by third-party service providers acting on the ESC’s behalf, as described in this Policy. The rights described in “Your rights as a data subject” below apply to this data as well; to exercise them, contact esc@escsport.eu.

Legal basis for the processing of data

The legal basis for the use of data by the ESC are the legitimate interests pursued by the ESC according to Article 6 (1) (f) GDPR. The processing of data is entirely necessary for the ESC to comply with its statutory obligations. The ESC is an independent legal entity and one of the Continental Federations that comprise the International Shooting Sport Federation (“ISSF”). The ESC aims at the continued development and promotion of shooting sport and is not profit-oriented. The processing of personal data as described in this Policy is therefore a sine qua non and thus a compulsory condition to fulfil the said statutory mission and is inherent to the ESC’s existence.

Another legal basis may be the contractual relationship of the ESC with the national shooting federations of which you are a member, according to Article 6 (1) (b) GDPR. When these federations accept to organise competitions with the ESC, they need to accept certain terms and conditions, including an obligation to inform you of this Privacy Policy and obtain your consent, to the extent necessary.

The legal basis for the use of data for archiving and statistical purposes is Article 5 (1) (b) GDPR in connection with Article 89 (1) GDPR.

Access to data and purposes of data use

The ESC database is not public and is used to administer and organise ESC competitions and other activities. Any access to the database is password-administered. The data is accessible only to a limited number of ESC staff and officials of the relevant competition. The ESC will process your personal data for the following purposes:

• the organisation of ESC shooting competitions, meetings and other activities;
• the compiling, publication, presentation, promotion and marketing of results in connection with participation in sports events;
• processing of the data for archiving and statistical purposes.

The ESC does not intend to process personal data for the purposes of automated profiling within the meaning of Article 4 (4) GDPR.

Information on the transfer of personal data

If you are a member of the shooting sport community, the ESC may share your personal data with relevant member federations, competition organisers (including multisport games organisers or local hosts), in order to facilitate your general participation in competitions or activities.

Biographical data about athletes and officials may also be published on the ESC website, for documentation of the sport and its governance.

If you come under Anti-Doping Regulations as an athlete, the ESC can share your personal data and/or your anti-doping related information with WADA, your National Anti-Doping Agency, or organisers of ESC competitions or multi-sport games, for purposes strictly related to anti-doping.

Personal data may be shared with government authorities and/or law enforcement officials if required for the purposes above, if mandated by law or if required for the legal protection of the ESC’s legitimate interests in compliance with applicable laws.

Personal data will also be shared with third-party service providers, who will process it on behalf of the ESC for the purposes identified above (e.g. the ESC ranking list). In particular, the ESC may use third-party providers of IT services, TV production services, promotional advice, competition organisation, data analytics, and legal and accounting services.

The ESC does not sell, rent or lease any individual personal data to anyone for marketing purposes, and will take commercially reasonable steps to maintain the security of this information.

Your information is processed in Switzerland and may be processed elsewhere depending on the location of affiliates, sports partners and other entities permitted to access such information under the terms of this Privacy Policy (such locations outside the European Economic Area may include countries which may not afford the same level of protection as the country from which you provided the information). If the ESC has to process your information outside the European Economic Area, it will take all reasonable steps to ensure that your information is treated as safely and securely as it would be within Switzerland and under the Swiss Data Protection Act (“DPA”, as amended) and the GDPR, including putting in place data protection agreements such as the EU model clauses. By accessing or using the ESC digital platforms or submitting personal information to the ESC, you specifically agree to that transfer and related purposes.

Security

The ESC wants you to feel confident about using the ESC digital platforms. For that reason, the ESC has implemented reasonable technical and organisational measures designed to secure your information from accidental loss and from unauthorised access, use, alteration or disclosure. However, the internet is an open system and the ESC cannot guarantee that unauthorised third parties will never be able to defeat those measures or use your information for improper purposes.

If you communicate with the ESC by e-mail, you should note that the secrecy of internet e-mail is uncertain. By sending sensitive or confidential e-mail messages or information which are not encrypted, you accept the risk of such uncertainty and possible lack of confidentiality over the internet.

Your rights as a data subject

According to Article 15 GDPR, you have a right to obtain information on which and how personal data related to you is being processed by the ESC (“Right of access”). According to Article 16 GDPR, you have the right to request that inaccurate or incomplete personal data related to you be corrected or deleted (“Right to rectification”). Article 17 GDPR entitles you to request the erasure of your personal data when and to the extent that the purpose of data processing has lapsed or ceased to be applicable (“Right to erasure”). According to Article 18 GDPR, you may request the restriction of processing of your personal data in specific situations (“Right to restriction”). According to Article 20 GDPR, you have a right to data portability of the personal data which you have provided to us (“Right to portability”). You may object, under the conditions foreseen in Article 21 GDPR, to the further processing of your personal data (“Right to object”).

You may, at any time and free of charge, object to the processing of your personal data for direct marketing purposes. To exercise your rights, you can send a request by e-mail or by regular mail, along with proof of identity (a copy of an official identification document with a photo mentioning your date and place of birth) and your contact details (phone number and e-mail), to the ESC official e-mail: esc@escsport.eu.

Where the processing of your data is based on your consent, you have the right to withdraw consent at any time by informing esc@escsport.eu. This, however, does not affect the lawfulness of processing based on your consent before the withdrawal.

Requests are free of charge unless they are manifestly unfounded or excessive. In such cases, the ESC may charge a reasonable fee according to applicable data protection legislation. The ESC may refuse, restrict or defer the provision of information where it has the right to do so under current data protection legislation. You also have the possibility to lodge a complaint with the Swiss Federal Data Protection and Information Commissioner (“FDPIC”) or the competent Information Commissioner in the EU (where applicable).

Jurisdiction and applicable law

This Privacy Policy and all matters arising out of or related to it shall be governed by the substantive laws of Switzerland, without regard to conflicts of laws principles.

Changes to this Privacy Policy

The ESC reserves the right to amend this Privacy Policy as necessary and appropriate in order to always comply with current legislation and updated organisational needs. You can view the latest version of the Privacy Policy on the ESC website at esc-shooting.org.